Department of Health Secretary Administration Clerk Vacancy 2026 Gauteng

Department of Health Secretary Administration Clerk Vacancy 2026

Helen Joseph Tertiary Hospital

Introduction

The Department of Health Secretary Administration Clerk Vacancy 2026 at Gauteng Department of Health offers stable public sector employment with structured responsibilities in a busy hospital environment. This role suits candidates with strong organisational ability, administrative discipline, and communication skills.

Featured through GPG Professional Job Centre, a platform that sources verified Gauteng government jobs, internships, and public sector opportunities, this vacancy provides an entry point into government administration for candidates with Grade 12 and office support skills.

The successful candidate will support the Deputy Director of Administration and Support at Helen Joseph Tertiary Hospital, handling correspondence, meetings, records, and internal coordination.

The post offers a salary of R228 321 per year plus government benefits, making it a solid opportunity for applicants seeking long term administrative experience in the public health sector.

Closing date: 23 March 2026

Table of Contents

• Overview of the Secretary Administration Clerk Post
• Salary and Job Location
• Minimum Requirements
• Key Responsibilities
• Skills That Strengthen Your Application
• Important Application Instructions
• Application Screening and Verification Process
• How to Apply
• Call to Action

Overview of the Secretary Administration Clerk Post

This position focuses on secretarial and administrative support within the Directorate of Administration and Support. The role requires strong coordination skills because the secretary manages documentation flow, meetings, and internal communication between multiple departments.

Key job details:

• Position: Secretary Administration Clerk
• Reference Number: refs/035697
• Directorate: Admin and Support
• Number of Posts: 1
• Employer: Gauteng Department of Health

This role supports leadership functions within the hospital administration structure.

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Salary and Job Location

Candidates selected for the position will receive the following employment package:

• Salary: R228 321 per year
• Benefits: Government employment benefits package
• Location: Helen Joseph Tertiary Hospital
• City: Johannesburg, Gauteng

Working inside a large tertiary hospital exposes administrative staff to a complex public service environment where coordination, accuracy, and efficiency remain essential.

Minimum Requirements

Applicants must meet the following basic criteria before applying:

• Grade 12, Matric, or equivalent qualification
• Basic computer literacy
• Knowledge of:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
• English language proficiency in written and verbal communication

Additional advantages include:

• Typing certificate
• Strong typing ability
• Knowledge of Convention of Service Writing (CSW)

Candidates must demonstrate professional reliability and administrative discipline.

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Key Responsibilities

The Secretary Administration Clerk performs multiple administrative and coordination duties within the office of the Deputy Director.

Secretarial Support

Responsibilities include:

• Providing secretarial and clerical support to the Deputy Director
• Writing official correspondence, memos, letters, and reports
• Managing office communication and document preparation

Office Coordination

Daily office coordination tasks include:

• Managing and maintaining executive diaries
• Scheduling internal and external meetings
• Ensuring appointments remain properly arranged
• Coordinating schedules across departments

Meeting Administration

The role requires active participation in meeting management:

• Preparing meeting agendas
• Taking and compiling meeting minutes
• Distributing official documentation to relevant stakeholders

Document Management

Administrative record control forms a core part of the role:

• Typing and preparing official reports
• Collating documents for submission
• Filing administrative records
• Tracking and tracing official documents

Communication and Information Management

The secretary also supports communication flow across departments:

• Answering telephone calls
• Transferring calls to appropriate departments
• Taking and recording messages
• Gathering administrative information for management

Strong communication skills support smooth operations in the administration office.

Skills That Strengthen Your Application

Candidates who perform well in this role often demonstrate the following abilities:

• Strong organisational skills
• Effective time management
• High attention to detail
• Ability to prioritise workloads
• Strong interpersonal communication
• Analytical thinking and problem solving

The position also requires the ability to work effectively under pressure in a busy hospital environment.

Important Application Instructions

The Department of Health requires strict compliance with the government application process.

Applicants must submit: Online

• A fully completed new Z83 form
• A detailed and updated Curriculum Vitae

Key rules include:

• Applications must be submitted online only
• Documents must be in PDF format
• Use the reference number as the subject line

According to DPSA Circular 19 of 2022, applicants do not need to attach qualification copies at the initial application stage.

Shortlisted candidates will provide supporting documents before interviews.

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Application Screening and Verification Process

Shortlisted candidates undergo several Personnel Suitability Checks (PSC) before appointment.

These checks include:

• Reference verification
• Identity verification
• Qualification verification
• Criminal record checks
• Financial and credit checks
• Employment verification

Applicants must provide at least three contactable references, including an immediate supervisor.

Foreign qualifications require evaluation from South African Qualifications Authority.

How to Apply

Follow these steps carefully to submit a valid application:

1. Complete the new Z83 form fully.
2. Prepare an updated Curriculum Vitae.
3. Ensure both documents match in terms of employment history and details.
4. Convert documents into PDF format.
5. Submit the application online using the correct reference number.

Applications missing required information face disqualification.

For enquiries contact:

Mrs N Ndoda
Tel: 011 489 0571 / 0443

Call to Action

Prepare your documents early and submit your application before 23 March 2026. Administrative roles in major public hospitals provide strong workplace experience and stable government employment. Apply for this Department of Health Secretary Administration Clerk Vacancy through the official process and secure a position within the Gauteng health administration system.