If you have solid administrative experience and want a stable role in the public health sector, this Secretary position at the Wits Oral Health Centre offers structured growth, a competitive public service salary, and meaningful daily impact. The post sits within the Maxillofacial Oral and Surgery Directorate, where strong office coordination supports clinical services and student administration.
This guide gives you clear details on requirements, duties, and how to apply successfully before the closing date.
Table of Contents
- Job Overview
- Minimum Requirements
- Key Competencies
- Main Duties and Responsibilities
- Application Process
- Important Notes
- Final Application Checklist
Job Overview
Position Details
- Employer: Department of Health
- Directorate: Maxillofacial Oral and Surgery
- Reference Number: refs/035500
- Location: Wits Oral Health Centre
- Number of Posts: 1
- Salary Package: R228 321.00 per annum
- Closing Date: 04 March 2026
This role focuses on professional secretarial and administrative support within a busy clinical and academic environment. You will handle student records, meeting coordination, reporting systems, and daily office management.
Also Apply: GPG X67 Cleaner Vacancies 2026 at Charlotte Maxeke Johannesburg Academic Hospital
Minimum Requirements
To qualify, you must meet one of the following criteria:
Option 1
- Grade 12 certificate
- 5 years’ experience working as a secretary
Option 2
- Diploma or Degree in Secretarial Studies, Office Administration, or Management Assistant
- 3 years’ experience working as a secretary
Experience must reflect practical office coordination and administrative responsibility.
Key Competencies
You need strong technical and interpersonal skills to succeed in this role.
Technical Skills
You must be computer literate, including:
- MS Word
- MS Excel
- MS PowerPoint
- MS Outlook
You will work with reports, student records, meeting minutes, and departmental documentation. Accuracy and speed matter.
Professional Skills
The department expects you to demonstrate:
- Strong verbal and written communication
- Good interpersonal skills
- Ability to work independently
- Ability to function as part of a team
- Ability to work under pressure
If you have managed busy diaries, handled sensitive documents, and supported senior staff before, your background aligns well with this role.
Also Apply: General Assistant x2 Vacancies at Wits Oral Health Centre 2026
Main Duties and Responsibilities
This is a hands-on administrative position. Your daily tasks will directly support clinical operations and student coordination.
Office Management
You will ensure efficient office operations by:
- Managing diaries and scheduling appointments
- Answering telephone calls and responding to enquiries
- Setting up meetings and preparing documentation
- Typing and formatting official documents
- Maintaining paper and electronic filing systems
Strong organization reduces delays and improves departmental performance.
Student Administration
You will capture and maintain:
- Student marks
- Test records
- Clinical session data
- Activity management records
Accuracy is essential because these records affect academic tracking and compliance.
Records and Reporting
You will:
- Capture and safeguard reports
- Maintain leave plans
- Record patient statistics for DHIS reporting
- Maintain secure documentation systems
Attention to detail protects institutional compliance and audit readiness.
Meetings and Events
You will support departmental functions by:
- Taking minutes during meetings
- Distributing meeting minutes
- Arranging venues and refreshments
- Coordinating departmental functions
Clear documentation ensures accountability and proper follow-up.
Administrative Support
You will also:
- Order and manage office supplies
- Perform receptionist duties
- Provide general administrative support as required
Flexibility is important because operational needs shift.
Application Process
Applications must be submitted strictly online via the official Gauteng E-Recruitment portal:
No hand-delivered, faxed, or emailed applications will be accepted.
For technical assistance with online applications, email:
e-recruitment@gauteng.gov.za
Required Documents
Your application must include:
- A fully completed and signed new Z83 application form
- A recently updated comprehensive CV
Applications without the new Z83 form and detailed CV will be disqualified.
Shortlisted candidates will later submit:
- Certified copies of qualifications
- Certified ID
- Other relevant documents not older than 6 months
If you hold foreign qualifications, you must provide a SAQA evaluation certificate.
Also Apply: 2026 GPG Cleaner Vacancies x2 at Wits Oral Health Centre
Important Notes
Keep the following in mind before applying:
- Indicate the correct reference number on your application
- Only shortlisted candidates will receive communication
- If you do not receive feedback within 3 months, consider your application unsuccessful
- Candidates will undergo vetting and pre-employment suitability checks, including:
- Criminal record checks
- Citizenship verification
- Credit record checks
- Qualification verification
- Employment verification
You may also complete a skills or knowledge assessment and medical surveillance where applicable.
The department promotes representivity in race, gender, and disability. People with disabilities are encouraged to apply.
The Public Service does not charge any application fees.
Final Application Checklist
Before submitting, confirm you have:
- Correct reference number: refs/035500
- Completed and signed new Z83 form
- Updated CV with full employment history
- Relevant qualifications listed clearly
- Accurate contact details
Submit your application before 04 March 2026.
If you meet the experience requirements and want to secure a structured public sector role with long-term benefits, prepare your documents today and apply through the official Gauteng Professional Job Centre portal. Early submission reduces last-minute technical issues and increases your chances of a smooth application process.
Leave a Reply