Material Recording Clerk x2 Vacancies 2026

GPG Professional Job Centre brings you verified career opportunities across Gauteng and South Africa. The Department of Health is inviting applications for the Material Recording Clerk position at Helen Joseph Tertiary Hospital. This role is ideal for candidates with strong administrative skills, attention to detail, and a clear understanding of supply chain and asset management procedures. Below is a detailed guide on requirements, duties, and the application process to help you prepare a successful submission.

Requirements
Skills and Competencies
Duties
Job Overview
Salary and Benefits
Application Process
Call to Action

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Requirements

Candidates must meet the following criteria:

Education: Grade 12 or equivalent qualification.
Knowledge: Understanding of PPPFA, PFMA, SCM, treasury regulations, relevant policies, and regulatory frameworks.
Competencies: Computer literacy, record keeping, good communication skills, and interpersonal relations.
Additional Skills: Ability to work under pressure, meet deadlines, and knowledge of BAS or asset management systems will be an advantage.

Meeting these requirements ensures you are equipped to manage the administrative, supply chain, and asset-related responsibilities of this position.

Skills and Competencies

The ideal candidate will demonstrate:

Strong computer literacy and ability to use electronic purchasing systems.
Excellent communication and interpersonal skills to liaise with suppliers, contractors, and internal staff.
Organizational skills to handle multiple administrative tasks efficiently.
Knowledge of asset management including barcoding, asset movement, and reconciliation.
Problem-solving skills to address supply chain or inventory issues effectively.
Attention to detail to ensure accurate recording, reporting, and compliance with regulations.

Duties

The Material Recording Clerk will perform the following:

Supply Chain Management

Perform administrative tasks according to SCM regulations.
Generate official orders through the provisioning administration system.
Provide clerical support for demand and acquisition processes.
Maintain and update the supplier CSD database, including registering suppliers on SAP SRM.
Capture specifications, place orders, issue and receive bid documents.
Provide secretariat and logistical support during bid processes.
Follow up on purchase orders and monitor outstanding orders.
Assist with general administration in SCM, Stores, and Asset management.

Assets Management

Bar code assets and record new assets in the asset register.
Receive new assets and manage disposal of old or unused items.
Distribute assets to end users and reconcile monthly records with BAS.
Conduct asset verification annually and perform regular inventory spot checks.
Assist with Auditor General queries and ensure compliance with departmental standards.

General Duties

Attend to queries from end users and other staff members.
Execute all work-related instructions as assigned by the supervisor.
Rotate within the Supply Chain Management department to gain exposure to all processes.

Job Overview

Employer: Department of Health
Location: Helen Joseph Tertiary Hospital
Directorate: Supply Chain Management
Number of Posts: 2
Enquiries: Mr N Shabangu, Tel: (011) 489 0492
Reference Number: refs/042595
Closing Date: 25 March 2026

Salary and Benefits

Package: R228,321 per annum plus benefits.
This package aligns with Level 5 positions in the public service and includes benefits according to departmental policy.

Application Process

Candidates must apply strictly online through the Gauteng e-Recruitment portal: Apply Here

Key Notes for a Successful Application

Submit applications in PDF format only.
Complete the Z83 form fully, ensuring consistency with your CV.
Include a detailed, chronological CV specifying positions, institutions, and exact dates (DD/MM/YYYY).
Only shortlisted candidates will provide certified copies of qualifications.
Ensure three reference contacts, one of which must be your immediate supervisor.
Applicants with foreign qualifications must provide a SAQA evaluation certificate if shortlisted.
The department may require medical surveillance or practical tests as part of the selection process.
The Gauteng Department of Health promotes Employment Equity and encourages people with disabilities and candidates from all designated groups to apply.

Call to Action

This opportunity provides a stable career in the public sector with exposure to Supply Chain Management and Asset Administration. To secure your application:

Review all requirements carefully and tailor your CV to highlight relevant experience.
Complete the Z83 form accurately and attach it with your CV in PDF format.
Submit your application before the closing date, 25 March 2026.
Monitor your application status and follow up using the reference number refs/042595.

Stay informed on similar verified Gauteng vacancies through GPG Vacancies, your trusted source for career opportunities in public service. Applying now ensures you take the first step toward a rewarding career in the Department of Health.

Material Recording Clerk x2 Vacancies 2026 – Apply by 25 March

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